Enriching lives.

Caramoor is a non-profit organization dedicated to enriching the lives of its audiences through innovative and diverse musical performances of the highest quality, mentoring young professional musicians, and engaging young children through interactive educational experiences that deepen their relationship to and understanding of music.

It’s also a pretty great place to work. Openings will be posted below or you may contact us to find out more about seasonal, part-time, and full-time employment at Caramoor. We look forward to meeting you!

Cover letters and resumes may be submitted to personnel@caramoor.org unless otherwise noted.
No phone calls, please.
 
Special Events Assistant    House Manager

October 2018
Title: Special Events Assistant

Department: Development
Supervisor: Special Events Director
Employment Type: FT, non-exempt
Compensation: Compensation commensurate with experience
References: 3 required

Works closely with: Audience Services, Facilities, Rosen House, Marketing.

The Special Events Assistant assists with the management and coordination of the company’s extensive calendar of year-round special events, public programs, and hospitality activities, and serves as the point-person for outside facility rentals. This role is year-round, with many events held on nights and weekends.

Job Duties & Responsibilities:
  • Special Events
    • Coordinates the production of events such as:
      • Cultivation Dinners and Stewardship Events, hosted by trustees and donors,
      • Rosen Society Dinner, Friends’ Garden Party, Intermission and Post-concert Receptions, and Symphony Court
      • Afternoon Teas and other hospitality-oriented programs;
    • Assists in managing and maintaining all events files, including project timelines, marketing collateral, vendor contracts, guest lists, and event staffing lists for key fundraising events like the Opening Night Gala, Wine Dinner, and Cabaret Benefits;
    • Maintains responses and commitments for all fundraising events utilizing Excel and Raiser’s Edge/Events Module;
    • Acts as the point person between staff and vendors leading up to and on day-of select events and public programs;
    • Provides onsite support during events;
    • Assists with the relationship management with caterers;
    • Assists with the maintenance of the master calendar of company’s hospitality services required throughout the year;
    • Supports pre- and post-production tasks such as thank you calls, event follow up, thank you letters, and final income/expense reconciliation;
    • Supports other Directors of the Development department on projects as needed;
  • Facility Rentals
    • Serves as point of contact for facility rental inquiries;
    • Provides general information and facility guidelines;
    • Tracks bookings and provides analysis;
    • Gives guided tours;
    • Sees confirmed bookings through execution;
Required Skills and Qualifications:
  • Experience and Education: Two plus (2+) years of experience in event planning and/or fundraising in an arts/nonprofit setting. Bachelor’s degree in related field a plus.
  • Management Skills: Strong problem-solving and project management skills. Act as a respected and trusted member the Development team as information handled may be sensitive. Team player and self-starter who can display grace under pressure.
  • Customer Service & Communication Skills: Must have a friendly and professional attitude and work well with the public to navigate different personality types among stakeholders including, seasonal staff, visitors, VIP donors, artists, senior management team & Board of Trustees. Excellent interpersonal, verbal and written communication skills.
  • Collaboration: Ability to work as part of the Caramoor family in a positive and professional manner. Willingness to be very hands-on and flexible to work on a variety of assigned tasks.
  • Administrative Skills: Ability to maintain confidential information; highly organized and detail oriented with a strong work ethic. Flexibility to adapt to changing priorities and new opportunities. Command of MS Office Word, Excel, Power Point, Outlook; Raiser’s Edge experience a plus.
  • Values & Culture Fit: Demonstrated passion for music; have an appreciation for creating an environment of inspiration of music for all visitors; and have a strong commitment to Caramoor’s mission and values.
  • Working Conditions: Ability to work in a busy office environment, maneuver outdoors (in all weather conditions) on 90 acres of woodland trails, gravel path ways and spectacular gardens. Must be able to work evenings and weekends, as needed. Ability to lift/move up to 25lbs. Ability to set up and breakdown for events. Valid driver’s license.

Benefits: This role is eligible for full-time benefits including medical insurance, life insurance, long term disability, retirement plan, and paid time off.

To Apply: Please submit your cover letter and resume to personnel@caramoor.org with “Special Events Assistant” in the subject line. We will contact candidates only being considered for the role. No phone calls, please.

Caramoor is a cultural landmark and non-profit organization dedicated to enriching the lives of its audiences through innovative and diverse musical performances of the highest quality, mentoring young professional musicians, and engaging young children through interactive educational experiences that deepen their relationship to and understanding of music. It’s also a pretty great place to work. Learn more about Caramoor.

Download Full Job Description
September 2018
Title: House Manager

Department: Marketing
Supervisor: Audience Services Manager
Employment Type: FT, non-exempt
Compensation: Compensation commensurate with experience
References: 3 required

Works closely with: Box Office Manager, Artistic, Special Events, Rosen House, Marketing.

The House Manager serves as the primary point of contact for all visitors to Caramoor and is responsible for providing the highest level of customer service. The House Manager is responsible for the proper setup of multiple performance venues. Caramoor is open year-round, with many events held on nights and weekends.

Job Duties & Responsibilities:
  • Customer Service — Provide all visitors with the highest level of customer service, so as to make their visit to Caramoor as easy and enjoyable as possible.
    • Front of House: Oversee the entry and seating of all visitors in a timely manner prior to the beginning of a performance. Work with the Box Office Manager on audience needs, including accessibility and personal preferences. Supervise the audience throughout the performance and enforce venue policies and safety procedures.
    • Visitor Services: Engage with visitors and communicate Caramoor’s history and mission. Provide walking tours and explanations of venues and programming. Assist the Box Office team with staffing, when necessary.
    • Box Office: Cross train with Box Office Manager in order to provide personnel coverage.
    • Seasonal Staff and Volunteers: Direct staff and volunteers in the preparation of venues and assisting visitors. Develop, implement, and evaluate customer service training materials, incorporating Caramoor’s mission and values. Manage recruitment, scheduling, and communications to 200+ volunteers.
  • Operations & Venues — Serve as a key party in managing the setup, safety, and appearance of venues and public spaces.
    • Front of House: Work with the Stage Manager, Production team, and Artistic staff on backstage theater calls and logistics.
    • Venue Management: Prepare and maintain all venues to receive visitors, with particular focus on seating, accessibility, safety, and aesthetic.
    • Facilities: Work with the Facilities crew on identifying and eliminating safety hazards and making sure all spaces are clean and ready to receive visitors.
    • Operational & Promotional Materials: Work with the Facilities and Marketing teams to provide the clearest and most helpful materials and signage to Caramoor’s visitors.
    • Information Management: Provide information regarding event operations to all necessary staff members (pre- and post-event) through written reporting and relevant databases (Spektrix, OPAS).
    • Emergency Response: Serve as the primary contact inside venues for any emergency response teams, including Fire, Police, EMS, and private security. The House Manager, while not ultimately responsible for the supervision of Security & Emergency Response teams, plays a key role in any emergency response.
Required Skills and Qualifications:
  • Experience and Education: Two plus (2+) years of arts/events production, arts/events administration or related experience. Bachelor’s or advanced degree in related field a plus. Command of MS Office Word and Excel.
  • Management Skills: Act as a respected and trusted member the Marketing and Audience team, manage a group of volunteers with integrity and mutual respect, motivate, and inspire trust and confidence with a wide range of people representing various backgrounds and levels of experience.
  • Customer Service & Communication Skills: Must have a friendly and professional attitude and work well with the public to navigate different personality types among stakeholders including, seasonal staff, visitors, VIP donors, artists, senior management team & Board of Trustees. Strong interpersonal, verbal and written communication skills.
  • Collaboration: Ability to work as part of the Caramoor family, in particular with the Marketing and Audience Services team, in a positive and professional manner. Willingness to be very hands-on and flexible to work on a variety of assigned tasks.
  • Administrative Skills: Ability to maintain confidential information; highly organized and detail oriented with a strong work ethic. Flexibility to adapt to changing priorities and new opportunities.
  • Values & Culture Fit: Demonstrated passion for music; have an appreciation for creating an environment of inspiration of music for all visitors; and have a strong commitment to Caramoor’s mission and values.
  • Working Conditions: Ability to work in a busy office environment, maneuver outdoors (in all weather conditions) on 90 acres of woodland trails, gravel path ways and spectacular gardens. Flexibility to work during weekends and evenings as needed for events. Ability to transition between heavy operational and administrative work loads. Ability to lift/move up to 25lbs. Ability to set up and breakdown for events. Valid driver’s license.

Benefits: This role is eligible for full-time benefits including medical insurance, life insurance, long term disability, retirement plan, and paid time off.

To Apply: Please submit your cover letter and resume to personnel@caramoor.org with “House Manager” in the subject line. We will contact candidates only being considered for the role. Please check our website for more opportunities as we are growing and new opportunities will be available. No phone calls, please.

Caramoor is a cultural landmark and non-profit organization dedicated to enriching the lives of its audiences through innovative and diverse musical performances of the highest quality, mentoring young professional musicians, and engaging young children through interactive educational experiences that deepen their relationship to and understanding of music. It’s also a pretty great place to work. Learn more about Caramoor.

Download Full Job Description
At Caramoor, we are committed to a fair and equitable workplace. Caramoor is an Equal Opportunity Employer (EEO); this means that all aspects of employment, including recruiting, advertising, hiring, training, promotions, compensation, benefits, transfers, layoffs, return from layoffs, disciplinary action and discharge shall be conducted on the basis of qualification and ability without regard to race, religion, disability, sexual orientation, color, age, gender, national origin, citizenship, marital status, military and veteran status or any other basis protected by law.