Caramoor is a non-profit organization dedicated to enriching the lives of its audiences through innovative and diverse musical performances of the highest quality, mentoring young professional musicians, and engaging young children through interactive educational experiences that deepen their relationship to and understanding of music.
It’s also a pretty great place to work. Openings will be posted below or you may contact us to find out more about seasonal, part-time, and full-time employment at Caramoor. We look forward to meeting you!
Cover letters and resumes may be submitted to firstname.lastname@example.org unless otherwise noted. No phone calls, please.
Director of Special Events Posted on July 28, 2016
Caramoor Center for the Music and Arts, is looking for a Director of Special Events to join our team in Katonah, NY. Caramoor has served as a leading destination for music among artists and audiences alike for 70 years. Classical music is the core of Caramoor’s programing which features chamber music, orchestral, and Bel Canto opera. Additionally, Caramoor embraces other genres connected with the classical music tradition, including the Caramoor Jazz Festival, Caramoor American Roots Music Festival, and the American Songbook.
We are seeking an energetic team player capable of managing and coordinating an extensive calendar of year round special events to raise funds, cultivate and steward donors as well as help oversee the company’s food and beverage needs. Events range from 600 person seated dinners to intimate cocktail receptions. This role is an important part of the fund raising team. Special events represent a considerable portion of the contributed revenue to Caramoor, and our benefits are complex and high-quality. This role is also a public-facing one, so a pleasant, unflappable demeanor, excellent phone skills, and an all-around positive attitude are important. Attention to detail and a strong sense of aesthetics are other key elements of this role. The Director of Special Events works closely with the Chief Development Officer and other members of the development team, as well as all departments at Caramoor, and therefore a team player and person for whom collaboration is important will thrive in this role. This role has significant evening and weekend responsibilities throughout the year, including 2-3 evenings per week during Caramoor’s Summer Music Festival.
Responsibilities Include the Following:
Strategically plans fundraising and other events along with the VP/CDO.
Oversees production of non-revenue generating events such as: Cultivation Dinners and Stewardship Events, hosted by trustees and donors; Rosen Society Dinner, Friends’ Garden Party, Intermissions and Post-concert Receptions and other hospitality related functions.
Prepares and oversees fundraising goals and event budgets.
Maintains reservations for all fundraising events utilizing Excel and Raiser’s Edge/Events Module.
Tracks and records Gifts In-Kind utilizing Excel and Raiser’s Edge.
Awareness of IRS guidelines regarding payments for benefit tickets.
Responsible for distributing information to the Finance Department, as needed.
Coordinates with numerous trustees and volunteers, interfaces with event co-chairs.
Manages invitation design, note writing, mailing process and reservations.
Coordinates relationship with caterer and all event vendors.
Develops timeline for all special events and distributes accordingly to staff and vendors.
Interfaces with marketing department to develop an events public relations and publicity plan.
Serves as the point person leading up to and on day of event between staff and vendors.
Handles post-production tasks such as event follow up, thank you letters and income/expense reconciliation.
Develops and maintain master calendar of company’s food services required throughout the year.
Develops and maintains master calendar of all planning activities, including invitation mailings, planning meetings, vendor meetings, etc.
Attends and supports weekend and summer concerts as member of the development team.
Supervises part-time Special Events Assistant.
Required Skills & Qualifications Include the Following:
Two to five years of experience in event planning; preferably for a non-profit.
Proficiency in MS Office (Outlook, Word, Excel, Power Point); Knowledge of Raiser’s Edge is a plus.
Ability to maintain confidentiality and discretion about the institution, its donors, and its staff.
Ability to manage multiple priorities simultaneously.
Highly organized and detail-oriented.
Exceptional verbal and written communications skills; professional phone manner and demeanor.
Ability to work evenings and weekends as necessary especially during the summer event season.
Must be able to work evenings and weekends as required.
If you’re interested and qualified please send your resume to email@example.com for review and consideration.
Caramoor is an equal opportunity employer. M/F/H/V